Your personal information
The University of Lincoln collects personal information about you when you set up a blog or site on the University’s WordPress blog platform. We use this information to set up the sites on your behalf and to enable archiving or deletion of sites in the future as necessary. This notice explains more about how we use your personal information.
- What information we collect about you
- How we use your information
- Information we may share with other organisations
- Information processed abroad
- How long we keep your information
- Accessing your information and other rights
- How to object or withdraw consent
- How to contact us
- How to complain
What information we collect about you
We collect information about you when you set up a new site or blog.
Keep your details up to date by contacting wordpress@lincoln.ac.uk.
Site privacy
All sites created on coursework.lincoln.ac.uk will be set to the default privacy setting ‘Visitors must have a login – anyone that is a registered user of University of Lincoln Coursework Sites can gain access.’
Access is limited to being able to view published content on sites, and any unpublished or private content will not be visible.
Any personal information, including student numbers, names or images added to a site by the site owner will be visible to all University of Lincoln users, and is the responsibility of the site owner to manage.
Users are able to change the default privacy setting once their site has been created via the Settings>Reading tab on their site’s dashboard menu – please consult with your course tutor before doing so.
Any non-university users, without a valid login, will not be able to access sites on the coursework.lincoln.ac.uk network.
How we use your information
We collect information about you to enable us to set up new WordPress sites or blogs. We store the minimum amount of information (username) in order for us to identify site owners at a future date so that sites can be archived or deleted. We may also contact you via email with information or updates about the WordPress service. The information gathered will not be used for any other purposes.
The University occasionally uses cookies and other technologies on its website that collect data about you when you use them. Where this occurs further information will be available in a cookies policy. The cookies policy for the University website can be found here: http://www.lincoln.ac.uk/home/termsconditions.
Information we may share with other organisations
The information gathered is not shared with any other organisations.
We use a number of suppliers who process personal information on our behalf. These include suppliers of software services. These act strictly on our instructions and must not use the information for their own purposes.
In exceptional circumstances we may be asked to share your information with police or other investigators if it would prevent or detect crime or safeguard a person’s wellbeing. Each instance will be judged on its own merit and any sharing of information will be done within the law.
Information processed abroad
None of the information gathered is processed abroad.
How long we keep your information
We will retain the information gathered for no longer than is necessary and for no longer than six years.
If you access additional University services these may keep a record of your contact and will provide you with details of how long they keep your information.
Accessing your information and other rights
You have a number of rights relating to your personal information. These include:
- Access
You have the right to request a copy of any personal information we hold about you. If you would like a copy of any of your information please contact the Information Compliance team on the details below. The team will process your request within a month. - Portability
If you have provided information on the basis of your consent or for a contract then you can request a digital copy so you can send it to another organisation. To request a copy please contact the Information Compliance team on the details below. The team will process your request within a month. - Correction
If any of the information we hold about you is incorrect or incomplete then please let us know. You have the right to have your information corrected so that we hold accurate records about you. - Erasure
This is also known as the right to be forgotten. You can request that your personal information is erased if it is no longer necessary for the University to keep it, or you withdraw consent that you have previously provided, or you object and there is no overriding grounds to keep it or if it is unlawful to continue to keep it. - Restriction
You can request that the use of your personal information is limited to storage only and that we use it for no other purpose. This applies where you contest the accuracy of the personal information we hold, or our use of the information is unlawful, or we no longer need the information except in relation to legal claims, or you object to the use of your data and we need to verify whether or not our purpose for keeping it overrides the grounds of your objection.
The Information Compliance team can be contacted by email on compliance@lincoln.ac.uk or by post at: Information Compliance, Secretariat, University of Lincoln, Brayford Pool, Lincoln, LN6 7TS.
How to object or withdraw consent
If you object to our use of your personal information then we must stop unless we can demonstrate compelling legitimate grounds for continuing. Please contact wordpress@lincoln.ac.uk and explain your objection.
If you have provided your consent for the use of your personal information then you can withdraw this consent at any time by contacting wordpress@lincoln.ac.uk.
How to contact us
For general enquiries please call 01522 88 2000 or write to University of Lincoln, Brayford Pool, Lincoln, LN6 7TS.
You can find contact details for individual teams and staff by visiting http://staff.lincoln.ac.uk.
If you have a query about your personal information rights then please contact the Information Compliance team by email on compliance@lincoln.ac.uk or by post at Information Compliance, Secretariat, University of Lincoln, Brayford Pool, Lincoln, LN6 7TS.
How to complain
If you feel that we have let you down in relation to your information rights then please contact the Information Compliance team by email on compliance@lincoln.ac.uk or by post at Information Compliance, Secretariat, University of Lincoln, Brayford Pool, Lincoln, LN6 7TS.
You can also make complaints directly to the Information Commissioner’s Office (ICO). The ICO is the independent authority upholding information rights for the UK. Their website is ico.org.uk and their telephone helpline number is 0303 123 1113.